The ability to write a memo in a business format is a necessary skill in educational as well as business pursuits . A memo is the internal version of a business letter. An effective memo is goal oriented, concisely written, well organized and focused on only one topic. Correct grammar, spelling, and punctuation are as important in memos as they are in any formal communication. The writer should use formal business language, avoiding contractions and slang. Style Keep paragraphs to no more than five or six short sentences. Use an easy to read font such as Times New Roman or Arial in a 10 or 12 point size. In general, the use of ALL CAPITAL LETTERS or multiple !!! exclamation points is considered the equivalent of screaming at your audience and can cause them to react negatively. Heading The standard heading is as follows: To: name and title of recipient From: name and title of author Date: month, day date, and year Subject: A brief statement that gives a clear idea of the information in the memo. Some companies have a standardized form that must be used with the word Memo or Memorandum and the company logo imprinted on it. [...]
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