Knowing how to write a memo may seem like a simple process that needs no instruction. However, writing an effective memo requires careful thought and attention to detail. A business memo is much more than a simple note or list of chores to be done. Although informal, memos are official documents that are usually saved in a file and can be referred to in legal actions. While memos are considered internal documents, it is always possible they will be publicized. Points to Consider Audience Is the memo intended for only one person or a large group? Is it aimed at superiors, peers, or subordinates? Will all members of the audience need all the details? Purpose Will the memo deliver instructions or simply impart information? Is it a one-time message or will it require replies and follow-ups? Complexity How much information needs to be included? Can it all be covered in one paragraph or will it take several pages? Is a summary required? Format When Writing a Memo Header- Choose a template or type up the header information To – Titles are not normally used. From – Type the sender’s name, then sign with initials only. Date – write out the month for [...]
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